General Principles

EBYS operates an online platform and community marketplace which facilitates the rental of vehicles as well as machineries and equipments between private persons through its website www.ebys.pl. To provide and offer its services, EBYS processes certain personal data as set out in this Privacy Policy.

We encourage you to read this policy carefully before you start using EBYS services and to regularly review this policy on changes and amendments. If you have any questions about our Privacy Policy, please feel free to contact us via support@ebys.pl

By registering at EBYS and using the EBYS services you consent to the collection, processing and use of your personal data as set out in this Privacy Policy.

EBYS takes your privacy seriously. EBYS therefore adheres to the data protection principles, including:

EBYS shall process personal data lawfully and fairly;

EBYS shall be transparent about all data processing;

EBYS shall obtain your prior consent if needed;

EBYS shall respects your rights of access, correction and objection;

EBYS shall secure your personal data.

Table of Contents

Privacy Policy

  • Who is EBYS and how can I contact EBYS ?
  • Why does EBYS process personal data?
  • In which cases does EBYS disclose my personal data to third parties?
  • How can I access my rights, view, change and delete my personal data?
  • How can I de-register from EBYS and what happens to my personal data if I do?
  • How long is my data retained?
  • Security
  1. Who is EBYS and how can I contact EBYS?

The party responsible for the processing of customer personal data via the website is EBYS , EBYS Group Sp. z.o.o. Sp. k established in Sczcecin, at st.  Zbożowa 4a, 70-653 Szczecin Poland (“EBYS Group”). Local subsidiaries may act as data processors on behalf of EBYS.

All questions regarding the processing of customer personal data by EBYS can be addressed to support@ebys.pl, by mail via Zbożowa 4a, 70-653 Szczecin Poland and by telephone via 91 8828555

  1. Why does EBYS process personal data?

EBYS processes personal data in order to provide the services via its website and for the purposes described below. Your personal data is required and you entitle us to use your personal data:

To create an account: your contact details (i.e. first name, middle name, surname, mobile phone number, e-mail full address, gender, date of birth and country) and profile picture are required to create an account with EBYS (“Contact Details”). You may, voluntary, add additional personal data to your Contact Details, such as pictures, your biography (‘about me’) and social media links (such as Facebook, LinkedIn and Twitter) (“Additional Information”). Also, you may decide to create an account using your Facebook account, in which event EBYS processes the following data from your Facebook account: information on you public Facebook profile (name, profile picture, age category, gender, language, country and other specific public information), your Facebook friends lists and your email address (“Facebook Data”). Should you decide to register using your Facebook account, EBYS shall process the Facebook Data as Contact Details;

To make a reservation: your Contact Details, a copy of your driving license/National ID and payment details (i.e. IBAN account number and account holder name and- or credit card details) are required to make a reservation with EBYS, to verify if you meet the requirements (such as a valid driving licence, verify your identity and age category if indicated by the owner) and to process payments (“Reservation Data”). Please, cover your photo and personal identification number before uploading a copy of your driving license, passport or Identity card;

To offer a vehicle/machinery/equipment for rental: your Contact Details, a copy of your identity card, driving license or passport (please cover your photo and personal identification number before uploading a copy), availability of your vehicle/machinery/equipment, licence plate number of your car/ vehicle and non-personal vehicle/machinery/equipment information are requested and processed by EBYS in order to enable you to offer your vehicle/machinery/equipment for rental with EBYS , to show availability and the location of your vehicle/machinery/equipment. (“Car Data”). Car Data is furthermore used by EBYS to verify if your car or vehicle is correctly registered on your EBYS account and is not registered stolen or missing, and to verify your identify and ownership of the vehicle. In addition payment details (i.e. bank details, account number and name of your bank as well as the account holder name (as stated on the bank card) are required to process payment;

To agree to a rental agreement: contact details of the renter and owner, the car’s license plate number, other product details and geolocation (“Rental Data”), are required to enter into a rental agreement. In addition, EBYS shares the following information between the renter and the owner: your Contact Details, Reservation data, The Rental Agreement, the Rental Data and the Renter´s drivers license number (to verify your identification).

Electronic communication between renters and owners may be transferred via EBYS servers or may be transferred by EBYS to service providers to enable to provide the services to you.

In addition to the above, your personal data may be used for the following purposes:

Local law compliance: to comply with applicable law, EBSY may be required to process all your personal data for other purposes than set out in this agreement, such as law enforcement and to meet valid court orders;

Fraud detection: to prevent fraud and misuse, and to keep frauds, scammers and other criminals away, EBYS processes your personal data for fraud detection. Note, if we detect or we have reasonable grounds to believe that any fraud, scam or criminal activity is attributable to you, we will process your personal data to prevent your future use of our service.

Customer services: to provide customer service we may collect and share your personal data to respond to your questions, including helping you to with any issues which may arise regarding your reservation;

Information notices: to send information notices (not being marketing communications) required to provide the services (such as system notifications and text messages an owner receives if a renter is interested in a vehicle/machinery/equipment, or a notice when a reservation has not been completed). EBYS may also send you information in relation to a reservation and a questionnaire or review form after you made a reservation; .

Communication and reviews: to allow you to communicate with other registered users, and to upload reviews and experiences, EBYS may process your name, profile picture and reviews. EBYS may post user experiences on its website providing personal data of users;

Monitoring hiring and rental behaviour: to allow renters and users to check your hiring and rental behaviour, this data will be generated by EBYS on the basis of your reservations and will automatically be added to your profile, which is visible on the website to all visitors;

Joining groups: to allow you to join groups, or receive invitations for EBYS to join groups;

Data aggregation: to minimize the processing of personal data, EBYS may aggregate or encrypt your personal data to create anonymous data which cannot be derived to a natural person;

Analyses and testing: to analyse how registered customers use the website and the EBYS services and products, to test new services and tools, and to secure, improve and optimize the website;

Marketing: to send you marketing communications, such as newsletters, for which you can opt-out at any time. To the extent permitted by applicable law, EBYS may also use your personal data to create customer profiles and send personalized advertisements. Based on the information you share with us, EBYS may show individualized offers, which may include third-party offers. Please note that you are entitled to object to the profile building and can withdraw your content to receive individualised advertising at any time at the contact details.

3 In which cases does EBYS disclose my personal data to third parties?

In certain circumstances, EBYS may share your personal data on a need to know basis, with third parties.

The renter/owner: to complete the reservation, EBYS needs to share relevant reservation details between the renter and the owner. This may include information such as your Contact Details.

Third party service providers: to provide the services, EBYS shares your personal data with third party service providers, including and for example:

  • Dotpay: A Polish based company to process payments. For more information visitdotpay.pl . Dotpay acts as a data processor on behalf of EBYS .

Competent authorities: insofar as it is required by law or is strictly necessary for the prevention, detection or prosecution of criminal acts and fraud, EBYS discloses personal data to law enforcement and other governmental authorities;

Business partners: to help our business partners distribute and advertise their services, EBYS may integrate their services into the website or enable business partners to promote their products and services on the website.

EBYS may transfer your personal data to third parties in the event of a merger, acquisition, reorganization, sales of assets, bankruptcy or insolvency event of EBYS . If needed by applicable law, EBYS shall obtain your prior consent.

Please contact EBYS at support@ebys.pl if you have any questions about your data being transferred to third parties.

4 How can I access my rights, view, change and delete my personal data?

Please make sure that the personal data EBYS process about you is correct, relevant and not excessive, such as the personal data stored on your profile page after you log in on the website. EBYS respects your rights of access, correction and objection. To exercise your rights, to be informed of the personal data EBYS processes about you, or to change, update and delete personal data, please contact EBYS at support@ebys.pl. EBYS will process such requests without undue delay, at least within 4 weeks after receipt, or as otherwise required by applicable law.

If it is not clear to EBYS which personal data you wish to view, change or delete, EBYS may, without undue delay, ask you to specify your request in more detail. EBYS will suspend the processing of your request until it has received your (detailed) specification. EBYS will always send you a confirmation after your request has been processed.

As soon as possible after receipt of your request EBYS will stop the use of your personal data for the purposes you object to or – in the case of a request to change or delete personal data – change or delete the relevant personal data, unless meeting such request would breach applicable law or a legitimate business interest of EBYS . EBYS shall notify you thereof.

5 How can I deregister from EBYS and what happens to my personal data if I do?

You can deregister as user of the services provided by EBYS by sending an email to support@ebys.pl , stating that you wish to deregister . We will process such requests without undue delay, at least within 4 weeks after receipt, or as otherwise required by applicable law.

After deregistration certain personal data may be retained, such as your hiring and renting history, as indicated below in the data retention paragraph.

6 How long is my personal data retained?

Category of personal data Data retention period Deleted after deregistration?
Contact details 2 years after deregistration Yes
Copy driving license 2 months after deregistration Yes
Copy identification card 2 months after deregistration Yes
Copy Passport 2 months after deregistration Yes
Additional Information 2 years after deregistration Yes
Facebook Data 2 years after deregistration Yes
Payment Information 2 years after deregistration Yes
Vehicle Data 2 years after deregistration Yes
Rental Data 2 years after deregistration Yes
Communication/Rental Data 2 years after deregistration Yes
Hiring/Rental behaviour Data 2 years after deregistration Yes
Joined group data 2 years after deregistration Yes
Marketing Data 2 years after deregistration Yes
User profile data 2 years after deregistration Yes
Local law compliance data As required by applicable law If permitted by applicable law
Reservation Data 5 years after deregistration Yes
Fraud detection data 5 years after deregistration Yes

Note, for fraud protection purposes we may retain necessary personal data for a reasonable period of time, which may exceed the data retention period as listed above.

EBYS may always retain the collected data in an aggregated and anonymous form to make analyses and investigations, for market research purposes and/ or for fraud protection.

7 Security

The protection of your Personal Data is of our highest concern. EBYS has therefore implemented reasonable administrative, technical and psychical security measures to protect your Personal Data against unauthorized access, destruction or alteration of information. Further we do annual Privacy Impact Assessments, as well as monthly scans of our systems by a specialised Security Organisation, to determine whether our security measures are still appropriate.

Please contact at support@ebys.pl. if you have any questions about how your data is protected or any other questions about our Privacy Policy.

Larry Ogunjobi Womens Jersey Ricky Seals-Jones Womens Jersey